Enrolment 101

Posted by Sophie Morgan on May 31, 2018

Academic Success

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It’s that time of the year again: enrolment for the Fall-Winter 2018-2019 Sessions is just around the corner. We all want a dream schedule that works perfectly for us – for me, that would mean ensuring I have breaks between my classes, but for you, a perfect schedule could be about making sure you don’t have classes at 8:30am. It’s all about customizing your timetable and taking the courses you need to maintain your degree progress.

Keep in mind that there’s more to enrolment than simply choosing courses. The #YUBlog is here to help you create the ideal timetable with this guide to course registration!

A photo of two men looking at a screen monitor. One of the men is explaining something to the other. By York.
If you have any questions about enrolment, be sure to see an academic advisor in advance of your enrolment date. This way you can avoid long lines at the advising offices during busy course registration periods!

Before You Enrol

No matter your faculty or year of study, there are a few things to remember before you even begin the enrolment process:

  • Have you attended an individual or group academic advising session? Discussing your academic plans and progress with an expert is a great way to better understand what courses you should take! If you’d like to book an appointment, be sure to visit your Faculty Advising Office.
  • Refer back to your Degree Progress Report to see what progress you have made and need to make toward completing your degree. If your program does not have a Degree Progress Report, you can consult with your program’s Academic Calendar for program requirements, restrictions and permissions.
  • If applicable, make sure you understand Course Credit Exclusions. Sometimes two courses are so similar that their content overlaps too much, meaning that they cannot both be used for a degree credit.
  • Decide between cross-listed courses. These are courses that are offered in two or more departments. Choose the one that most closely fits your program.
  • Ensure that you have successfully completed pre-requisite and co-requisite requirements for your courses. You can find these requirements in the course description.
  • Check Student Web Services for your enrolment start time.

The Course Timetables FAQ page and the Registrar’s Office are great resources if you would like more information about the enrolment process at York U!

Success Tip: If you are unsure of a specific program requirement, check out the Registrar’s Enrolment Reminders for more detailed information!

How to Enrol

Once you’ve decided on your courses, it’s time to enrol! Both first-year and returning students will use the Registration and Enrolment Module (REM) to register for their courses. New students can access REM directly or use the link provided in YU START to enrol in courses and make additional schedule changes. Review the basic steps to enrolling in a course at York University below.

If you have additional questions, please see the Registrar’s Undergraduate Enrolment and Registration Guide for more information. First-year students can also consult the Online Enrolment Tutorial in YU START for a guide to enrolment. For a full example of the enrolment process, watch this Course Selection Tutorial from the Faculty of Liberal Arts & Professional Studies!

1) Select Your Courses

To choose your courses, use the York University Courses website. You can filter your search by subject name or code, course term and course instructor. This gives you the perfect opportunity to explore course offerings, find courses to complement your major or try something new!

Once you’re sure about your compulsory and elective courses, review the course descriptions and availability and double check that they will meet your program requirements.

A screenshot of a course page on the York University Courses website showing a the course description and availability by York.
Here’s an example of a course page on the York U Courses website. Once you learn how to break down course codes, you’ll be set for the rest of university!

Success Tip: Unfamiliar with the codes above? Visit the York University Course Timetable Abbreviations and Acronyms used for Names of Buildings at York University web pages for more information.

2) Plan Your Schedule with the Visual Schedule Builder (VSB)

The Visual Schedule Builder is an online self-service tool that will help you plan an academic schedule that works best for you and is conflict-free. For a full overview of the VSB, be sure to visit our previous #YUBlog post, “Breaking Down the Visual Schedule Builder” for detailed instructions!

3) Copy Your Course Catalogue Numbers One at a Time

Once you have decided on your preferred courses using the VSB, you’ll find a list of automatically-generated Catalogue Numbers beneath the shopping cart icon and “Cat #s”. These codes correspond to the specific courses that you have selected. Every time you alter your timetable, these codes will change to match the new course times and locations. Be sure to keep track of these numbers because you’ll need them for the next step!

A screenshot of the selection pane of the Visual Schedule Builder with a red circle around the "Cat #s" by York.
Be sure to copy your chosen course catalogue codes one at a time! This will help make sure you don’t get your courses confused.

4) Access the Registration and Enrolment Module (REM)

All York U students may use their Passport York to access REM directly. Newly admitted York U students can also use the enrolment link in YU START to access REM. If you do not yet have a Passport York account, please use the Passport York Sign-Up for New Students. Next, select a session to enrol in, (e.g. “Fall 2018 – 2019”) and select “Add Course”. If applicable, you can also drop, transfer or exchange a course.

For some courses, you may see “Course Reserved” or “Course Restricted” when trying to register. If this happens, follow the prompts on the screen or call the associated department.

Success Tip: The sooner you enrol after deciding on your courses with the VSB, the better. Some courses fill up very quickly!

5) Double Check Your Time Table

Once you are enrolled, make sure there aren’t any errors or conflicts by selecting the “Plot Timetable” link on the York U Courses website.

Final Steps

Now that you’ve enrolled in your courses, here are a few extra steps to take to ensure that your registration process goes smoothly:

  • To avoid paying for tuition at the last minute, mark the Payment Dates for the upcoming semester in your calendar. York U’s How & When to Pay page and the #YUBlog’s Enrolment Deposits post are great resources to learn more!
  • Pay your registration deposit if you are a new student enrolling at York U. If you are NOT a new student, you do NOT have to pay the registration deposit again.
  • You can find a printable version of your schedule on the “Plot Timetable” page in the sidebar on the York U Courses site. Keep it handy as you get used to the new semester!
  • Keep an eye out for upcoming sessional dates. You can find a list of dates relevant to each term on the Registrar’s Important Dates webpage.
  • Apply for scholarships and bursaries using the Student Financial Profile (SFP) and OSAP.

Once you’ve followed these tips and tricks, you’ll be ready for the new semester!

Have any questions about enrolment? Comment below or tweet us at @YorkUStudents and we’d be happy to point you in the right direction!

Sophie Morgan
Sophie Morgan

Sophie Morgan is a second-year Professional Writing and French Studies double major at York U. She is an avid writer, a baking enthusiast and a full-time cat-sitter. She hopes that her posts will inform and inspire both prospective and current York U students!

See other posts by Sophie Morgan