Breaking Down the Visual Schedule Builder

Posted by Sophie Morgan on May 30, 2018

Deadlines | Enrollment | Goings-On around York | New to YU | On-board to York

Fall enrolment dates are fast approaching, Lions! One of the best ways to plan your course schedule ahead of time is to use the Visual Schedule Builder. With this #YUBlog guide to using the Visual Schedule Builder (VSB), you’ll be prepared to enrol at York University when your registration access time arrives! Visit the Registrar’s Find Out When You Can Enrol webpage to be ready to enrol as early as possible.

For further information about the Visual Schedule Builder, watch the video below.

What is the VSB?

The Visual Schedule Builder is an interactive tool that can help you organize your academic schedule. The VSB allows you to choose desired courses, graphically view schedule options and ultimately create a course timetable that works for you. Based on personal timing preferences and other commitments, the VSB allows you to visually map out your lectures, tutorials and other activities into a conflict-free weekly schedule.

How Do I Build a Schedule with the VSB?

In order to build your schedule, follow these easy steps:

1) Choose an academic session.


A screenshot of the Visual Schedule Builder's opening selection by York
For example, select the “Fall 2018 – 2019” academic session.


2) Select your course location by choosing from the list of campuses.

A screenshot of the Visual Schedule Builder's selection of campus locations by York.
A large choice of class locations makes it easier to build a convenient schedule for your needs.


3) Search for your courses by code or name.

A screenshot of the Visual Schedule Builder's autofill course function by York.
The VSB uses an autofill search function. This can help you to find your courses more easily!

Success Tip: If you are unsure of timetable abbreviations, be sure to visit the York University Course Timetable Abbreviations and Acronyms used for Names of Buildings at York University webpages.

4) Select your course. Once it is selected, it will appear on the grid under “Generated Results.”

A wide screenshot of the Visual Schedule building, showing the search bar and the generated results by York.
An example of plotting a three-credit course in the VSB.

In this scenario, we have a three-credit (3.0) course that only occurs during the Winter Semester. The “SC” stands for science, “CHEM” is the abbreviation of chemistry, “EN”, or English, is the language of instruction and “1001” tells you that it is a first-year course.

5) Repeat steps 2 to 4 for each of your courses

Note: The Visual Schedule Builder does NOT register you into courses and it does NOT replace academic advising or a degree audit. You must use the Registration and Enrolment Module (REM) to officially enrol into your courses using your Passport York.

Success Tip: If you’d like to remove a course, click the “X” on the right-hand corner of the course box. If you only want to temporarily remove your course, deselect the checkmark next to the course code.

Troubleshooting the VSB

Problem: Too many possible schedules? You’ll receive a message from the VSB prompting you to reduce or pin some of your courses.

Advice: Pinning your major courses will help the VSB narrow down the number of schedules available to you. Once you pin a course, the VSB will acknowledge your preference for that course’s date, time and place. However, you will not be able to see other options for that course unless you unpin the item.

A screenshot of the generated results grid with the SC CHEM course plotted by York.
You can pin a course by clicking on the course in the grid. A red thumbtack will appear conforming your choice.

Problem: See an orange triangle with an exclamation point? That’s a Campus Warning. It occurs when two adjacent courses take place at two different campuses.

Advice: Make sure you allot enough time to travel between your courses and try looking at other schedule options that will give you enough time. You can also check out York U Shuttle Services if you are unsure how to get to another campus.

Problem: Do you see “No Results” when building your schedule? That means there’s a schedule conflict.

Advice: Pin down the courses required for your major and slowly add or remove the other courses in your schedule.

Tips for Using the VSB

  • Easily browse through your schedules using the arrow keys. Hold down the arrow keys to change through schedules quickly.
  • Filter your course search to find the most suitable schedule for you. Here are the filtering options that you will have when using the VSB:
    • Full Classes
    • Online Classes
    • Most Days Off
    • Morning Classes
    • Mid-Day Classes
    • Evening Classes
    • Most Time Off Campus
    • Most Time On Campus
  • Click and drag times on the schedule where you would not like to have class. This will help narrow down your timetable options!
  • Need some advice about how to make the perfect schedule? Check out #YUBlog’s post, “5 Tips for Building the Perfect Schedule” for tips.

Speaking from personal experience, the VSB is a fantastic tool that has helped me find my perfect schedule. Now that you have the #YUBlog’s guide to the VSB, you’re ready to register for the new semester!

If you have any questions about the VSB, please comment below or tweet us at @YorkUStudents.

This post is based on previous posts by Garima and Breanna Marcelo.


Sophie Morgan
Sophie Morgan

Sophie Morgan is a second-year Professional Writing and French Studies double major at York U. She is an avid writer, a baking enthusiast and a full-time cat-sitter. She hopes that her posts will inform and inspire both prospective and current York U students!

See other posts by Sophie Morgan

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