Explaining the Assessed Grade Option

Posted by York & U on April 6, 2018

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By now, York University students, faculty and staff are likely aware of the academic accommodations and remediation options available to help students complete their courses successfully and in a timely manner. Members of the York community naturally have questions about these remediation options.

The #YUBlog has created the following video and blog post to help you get a handle on the Assessed Grade remediation option and learn how it applies to your situation. If you are unsure as to whether you should submit an Assessed Grade form, please contact your course instructor or Faculty representative and watch the video below to help make your decision. Remember, students participating in continuing courses must exercise this option by the deadline of Monday, April 9. Other students must exercise this option by the first day of final examinations in the revised schedule after the disruption ends (date to be determined).

Visit the “Information About Assessed Grades” page on the Current Students website to learn more about this option and be sure to check the Labour Update website at labour.yorku.ca for a complete list of academic accommodations and remediation options.

Explaining the Assessed Grade Option

To learn more about the Assessed Grade remediation option, watch our video below:

Other Frequently Asked Questions Regarding the Assessed Grade Option

Q: I have only completed 50 percent of coursework or less. Am I still eligible for the assessed grade option?

If you have completed 50 percent or less of coursework from the original syllabus, please navigate to the Assessed Grades page on the Current Students website for information about your academic options: currentstudents.yorku.ca/assessed-grades.

If you have completed 50 percent or less of coursework from the original syllabus, you may be eligible for an assessed grade if your final exam is not worth 50 percent of your grade. In other words, if you have a remaining assignment worth 20 percent, plus a final exam, you can opt to complete the assignment and then request an assessed grade. However, if your final exam is worth 50 percent or more, then you are not eligible for an assessed grade.

Q: I am graduating in June. How can I ensure that I complete my courses on time?

If you are a graduating student, please contact your course instructor or Faculty representative to determine whether you should submit an Assessed Grade form. If you have not completed a minimum of 70 percent of the coursework but have applied to graduate in June, you can submit an Assessed Grade form listing an exceptional circumstance.

There are a number of ways you can help ensure the completion of your courses:

  • Attend and participate in classes that are continuing.
  • If a course is not being taught, follow the readings on your outline and continue working on or preparing for any assignments, tests and examinations.
  • Take advantage of alternative access to course materials when available.
  • Stay informed about developments including changes to class and examination schedules.
  • Consider options that may be made available by the York University Senate.
  • If you wish to attend classes but are concerned about delays in accessing the Keele campus, consider taking the subway and use the York University and Pioneer Village stations.

Students are encouraged to read the “Completion of Courses and Finalization of Grades” published by the Executive Committee of the Senate for complete details about options for the completion of courses.

To maintain your current graduation status, it is imperative that you remain enrolled in your classes and complete your requirements.

Q: I have 40 percent of my course work completed. Still to be complete is an assignment worth 30 percent and an exam worth 30 percent. Can I have my grade assessed?

Students must have completed a minimum of 70 percent of the coursework on the original course syllabus to be eligible to opt for an assessed grade.

In this scenario, you must first reach the 70 percent threshold of coursework submitted or completed. In other words, complete and submit your assignment worth 30 percent and then you may choose to request an assessed grade or write the final exam. If you submit an Assessed Grade form and later decide to write your final exam, you will be deemed to have revoked (invalidated) the assessed grade.

If you have completed 60 percent of coursework, you can speak to your instructor to see whether they can re-weight the worth of assignments or tests to help students reach the 70 percent threshold. This re-weighting option is at the discretion of your instructor.

Q: What happens to my grades if my TA, a CUPE 3903 member, has them and cannot confirm them for my instructor?

In this case, contact your course instructor to determine the status of your assignments and if you should submit an Assessed Grade form. If you have received or submitted your graded assignments and completed a minimum of 70 percent of coursework on the original syllabus, then the assessed grade option can be chosen even if the grade is not yet known or received by students. In this case, you should carefully consider whether this is the best option for you.

Q: I am an international student participating in the York International exchange program. What will happen to my grades for courses that are not running, and how will remediation options affect my transcript at home?

Many international exchange students are already on a pass/fail grading system as a part of their study abroad program; if this is the case for you, you may double check your pass/fail grading system through the Registrar’s Office (see the Pass/Fail Option webpage for more details). If you are receiving grades for your exchange period, you may choose to submit an Assessed Grade form and complete the exceptional circumstance section. Please ensure that you provide explanatory details about your exceptional circumstance when completing the Assessed Grade form.

If you are an international student with an expiring visa, you may also choose to submit an Assessed Grade form citing exceptional circumstances.

If you have further questions about the Assessed Grade option, please visit the Assessed Grades page on the Current Students website: currentstudents.yorku.ca/assessed-grades. Updates regarding academic accommodations and remediation options will be provided through the usual communications channels, such as email, and via social media @YorkUStudents on Twitter and Facebook.

You can also review our previous #YUBlog post, “Understanding Student Rights During the Labour Disruption: Your Questions Answered” for more information.

  • Bryan

    for one of my courses i dont have to write the final exam because the other assignments/ presentations make up the 75 percent. Do you think I should still write my final exam? I only know a couple of my marks for the 75%, do you think writing the final exam will balance out my mark and a good idea?

    another question, if I’m not able to write it on the specified date of the exam , is it possible to write it the next day later, how would i go with doing the process

    thanks

  • Sean

    I am a 4th year student who applied to graduate this coming June.

    My elective course, COMN 3112M is currently suspended. This course is the

    only course that I need the grade to get the 3 credits to graduate.

    I have applied for assessed grade option under exceptional circumstance.

    My friends, who also took the same course and looking to graduate this

    coming June have already received the assessed grade, but I haven’t yet.

    My visa will expire this July and I’m very nervous.

    What should I do at this point of time?

    • Lauren Sutherland
      Lauren Sutherland

      Hi Sean- thank you for reaching out. We are very aware of students in your position and know that your Faculty dean’s office is working through every file. I recommend that you contact the Faculty representative listed on the Assessed Grades webpage to get an update on your status: currentstudents.yorku.ca/assessed-grades.

  • Lauren Sutherland
    Lauren Sutherland

    Hi Dania. If you have completed or submitted a minimum of 70 percent of coursework, you do not need approval from your course director to choose the assessed grade option. If you have submitted an Assessed Grade form listing your travel arrangements as an exceptional circumstance, your form is likely being reviewed. If you have questions about the assessed grade option or your forms, please contact your course instructor or Faculty representative listed on the Assessed Grade website: currentstudents.yorku.ca/assessed-grades.

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